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How to Start Your Own Transcription Business

Transcription services are always in demand and this is the perfect service to provide from home. A transcriptionist can work for various companies and individuals, transcribing voice recordings into text. All it takes is a computer, a bit of other inexpensive equipment and you can set up your own home transcription office.

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What is a General Transcriptionist? (New 5/6/08)

What is a General Transcriptionist?

A lot of times people confuse a general transcriptionist with a medical or legal transcriptionist. Often times they think that all three things fall under the duty of transcriptionist. In reality, all three areas are very different. In fact in order to provide legal or medical transcription services you generally have to be specialized and have went through some form of schooling.

As a general transcriptionist, you don’t have to be specialized and it doesn’t require any sort of training. You do need to be a fairly decent typist (about 65 or more words per minute), be able to edit your work for spelling and grammar errors and that’s about it.

A general transcriptionist that works from home will more than likely provide their services to those that are looking to have things like teleconferences, podcasts or interviews transcribed.

As a transcriptionist you can make a decent income if you want to. It’s all about putting time and effort into marketing yourself and persevering to build up that business. You won’t become rich overnight, but eventually you can make a nice income.

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How Can I Market Myself As a Transcriptionist? (New 5/6/08)

How Can I Market Myself As a Transcriptionist?

If you decide to market yourself, as a general transcriptionist, locally there are several different options available to you. You can start with basic places like insurance companies. Insurance companies are always in need of having transcriptions done for them.

Think outside of the box though.

Try some places that you wouldn’t normally think of like local charities or even your local radio station. Places like your government offices are probably in need of general transcriptionists also. Other places to look for possible clients would be any type of business that do conference calls, panel discussions, etc.

A quick overview of places to contact for possible transcription clients will be places like insurance companies, government offices, radio stations, businesses that do market research, places that have panel discussions, etc. And anywhere else you think that a general transcriptionist may be needed.

Another option you have as a general transcriptionist is to market yourself via the internet. Now that so many small business owners or work at home moms know the value of content, many of them are hiring transcriptionists to transcribe podcast interviews, teleconferences, etc. Having these items transcribed into text format provides a way to add new content to their website.

Either way you decide to market your business, offline or online, you will want to have a website. A website shouldn’t be an option, it should be a necessity. You will want a site so that people can find you and seek out your services. You will want to make sure that you have contact information easily available on your site along with services provided and your prices.

Another great and easy idea to put into use, to market your general transcription business is utilizing the email signature. Most email accounts give you the option of creating a signature that will be attached to all your outgoing messages. You should take advantage of this setting and create your signature using your business name, your business website URL, your phone number, etc.

Other ways to market yourself are by joining forums/message boards. One thing to keep in mind is that you don’t want to just spam the boards meaning don’t just post about your business if they offer a free advertising day. You should be there to build relationships and then talking about your business will come naturally as you develop relationships. Most message boards allow you to have your business name & ULR in your signature.

There are lots of options available for marketing your general transcription business. The route you take will depend greatly on what your niche market is and whether you plan to work solely with offline/local clients or with online clients. No one can tell you what will work best for you; it’s entirely up to you and what you prefer to do. 
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What Type of Equipment does a General Transcriptionist Need? (New 5/6/08)

What Type of Equipment does a General Transcriptionist Need?

As a general transcriptionist you will need some basic equipment to run your business. The basic business equipment you will need is a computer, internet connection and phone line. You may also be interested in having a fax line available or at least access to one. Now-a-days there are even places online that give you the option to send and receive faxes all via the internet, no machine needed.

Aside from the basic business equipment you will need some specialized equipment. Depending on what type of audio you will be transcribing you will either need equipment that supports micro/macro cassette tapes or software that allows you to transcribe MP3 digital audio files.

It can be a little on the pricey side to purchase equipment that supports micro/macro cassettes. The price range varies greatly and depends on what type of equipment you purchase. If you are in the market for this type of equipment you might want to check eBay. You can purchase one on eBay cheaper than going to an office supply store and buying one there. Again, it will decide on what type of files you plan on transcribing if you need this equipment or not. It’s entirely up to you.

A lot of general transcriptionists will transcribe MP3 audio files. In order to do this you will need software that supports a MP3 file. One example is Express Scribe (http://www.nch.com.au/scribe/). Express Scribe is a free download that is available for your computer. This software uses what are known as ‘hot keys’ (your keyboards F keys) to rewind, fast forward, stop or play the audio. Some people are fine using just these keys but other people find transcribing easier to do with the use of a footpedal.

You can use a footpedal with the Express Scribe software you just have to make sure it’s one that is compatible with the software. The website where you get the Express Scribe software gives you the option of purchasing a footpedal if you choose to do so. It’s a personal preference as to whether you use the footpedal or not.

Once you have your basic business equipment and the software or equipment you will need for your transcribing projects you are ready to roll. You are now ready to market yourself and start picking up clients for your transcribing business.

What it Takes to Be a Good Transcriptionist?

What
it Takes to Be a Good Transcriptionist
Along with good typing skills there are a few other key traits. Helpful
Skills to be a Transcriptionist: - Ability to apply common sense. Often
times you won't understand what the dictation is saying and you'll need
to try to put the phrase into context to figure out what the speaker
means.
- A keen eye for detail. This will help in proofreading and editing to
ensure you turn in the highest quality work.
- Strong work ethics. You'll have to meet deadlines and be extremely
reliable.
- Good organizational skills. If you have a lot of clients it's
important to stay organized. - Good communication skills. For marketing
your business and dealing with clients. - Professionalism and
discreetness (often times you'll be transcribing very sensitive
documents which require full confidentiality).
- Basic computer skills and the ability to get around a word processing
program
- A good grasp of the English language, good spelling and grammar
skills
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Demand for General Transcriptionists

Demand
for General Transcriptionists
The need for general transcriptionists is good. This is due in part to
the fact you're able to take on a variety of different clients. Some
transcriptionists choose to niche into a specific field such as real
estate, insurance or marketing and still have plenty of work to keep
them busy. Whether you chose to concentrate on one specific field or
transcribe for various fields, there are always plenty of opportunities
to find clients. As with many other service-oriented businesses, many
of your clients may come from recommendations from past clients. By
providing a high quality service and meeting the needs of your clients,
you'll greatly improve your chances for success in this type of
business. Here are just a few people may need your transcription
services:
" College Students - Students will often record lectures on hand-held
recorders. Many times they like to have these lectures and recordings
transcribed. " Social Work Agencies - Government agencies often times
record their meetings and need these transcribed. Some agencies have
"on the record" interviews with legal witnesses or parents who are
being investigated by the courts and will often need these recordings
transcribed so the transcripts can later be used during legal
proceedings. " Realtors - Realtors may record a variety of letters
which then need to be transcribed. " Insurance Companies - Insurance
companies need an accurate record of all claims made. The loss
adjustors will often record notes about the claims and you will need to
go through a standard template and transcribe these notes for the
client's records. " Charities and similar organizations - Many
charities make an audio recording of their meetings and then like to
have these transcribed for their official records. " Book Publishers -
Although book publishers often have personal letters and meetings they
like transcribed, they also often have work to be edited. Good
transcriptionists are also good at editing as it goes hand in hand with
the job. Book publishers need people with a keen eye for detail to help
edit transcripts. " Life coaches, business consultants, online
marketers and speakers are just a few more busy professionals who also
need transcription services. Many of these people like to maximize
their content and will have their speaking events or client coaching
sessions transcribed. With online marketers, there are tele-seminars,
coaching events, and audio products which can all be transcribed too.
As you can see, there is a lot of general transcription work available;
the key is to know how to find it and how to approach potential
clients.
Grab your <a
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Moms Talk Biz Guide to Starting a Transcription Business</a> -
Step-by-step instructions, resources and inside information to start
your own transcription business from home.

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